What Elements Can Make Up A Virtual Event?
Many businesses are pivoting to virtual event platforms for various event types they need to conduct for brand awareness and promotion. It is essential that exhibitors choose the best virtual event experts for their event, but zillions of solutions available online can create a ton of confusion.
That’s why here is a complete list of components in brief in order to help you identify the best tools for your next virtual event. Let’s continue to read the various elements that can make up a perfect virtual event in this article.
10 Elements That Can Be Helpful to Make Up a Virtual Event!
10 Elements that can be the best to consider in order to make a virtual event are as follows:
- Event Solution
It can be troublesome to download an app or software for every second virtual event that users attend. That’s why your event solution is the first and utmost important element for your virtual event. Moreover, you should prefer a virtual event platform that can provide a web-based solution for your event. This way, attendees can join any fair just by clicking on the link. Also, you must check the other features that virtual event platforms provide in order to enhance engagement, attendance, and networking prospects.
- Event Registration
You should use various social media channels and email to grab users as much as possible. Create teasers using the event clips in order to increase curiosity and excitement in the participants. Your registration forms play an essential role in whether a person will complete the process or not. Moreover, you should add only important sections and avoid pointers that send the users away. Create a valid ticket and set up a more common & secure payment method in order to evade fraud and any other complications.
- Seamless Experience
Just like, in in-person events, you have to provide proper navigation to the attendees in the virtual ones. With a perfect virtual event platform, you can provide a user-friendly experience to the attendees with a 360° navigator, button, and icons. Participants can find their way to sessions, auditorium, and other sections in the events easily by using these features provided by the exhibitors.
- Live Sessions
You have to decide the number of sessions that will be there in your virtual event and the duration. Some brands may think to call great speakers, or others may think of other shows. Moreover, if you have picked a virtual fair platform that gives you the freedom to organize any session, you must take advantage of it. Decide whether you want the comedy show, singing concert, dance performances, or any other entertaining session for your audience. It is the best way to engage your audience till the event ends.
- Live Two-Way Audio or Video Calls & Chats
You must provide your audience with 2-way communication tools. Only the right virtual event platform can provide you with such features. Moreover, communication and connection is the basic requirement of the in-person and virtual event. Hence, you must add audio call, video call, and live chat features to your event so that the interested customers can contact you right away without hassle. Additionally, you can pivot all the potential customers to conversion efficiently by connecting with them on call or chat.
- Question & Answer Sessions
Your attendees may have a lot of questions about your event topic. That’s why it is better that they get a proper place to ask the queries and get answers in real-time. Hence, you can create a Q&A session with a trustworthy virtual event platform. You can answer the users’ questions via live streaming in this section. On the other hand, you can create a pre-recorded session and answer all the questions through live chat and calls.
- Live Polling & Emoticons
In an in-person event, people enjoy & encourage the speaker through clapping, hooting, and other various gestures. Similarly, it is vital that you conduct engaging live polls sessions or provide emoticons to boost the experts in live sessions. With a featured and advanced virtual fair platform, you can get live polling and various emoticons that can be helpful to enjoy the event to the fullest. Users can use hooting, heart, clapping, and numerous other emoticons to endure a real-life experience.
- Build Connections
You must add some tools in order to build better communication between the attendees, exhibitors, and speakers. Add an AI matchmaking tool to your event with a perfect virtual event platform. It helps the attendees to find users with similar interests and connect with them during the event. Additionally, you can request the business card if you need anyone’s contact information. As soon as the person approves it, you receive the complete business details.
- Collect Relevant Data
You can get a complete analysis of your virtual event if you reach the best virtual fair platform. These experts will offer you footprint data of attendees that can be helpful to track the user journey throughout the event from start to end. Moreover, you can know which session kept the most attendees engaged. Simultaneously, many businesses conduct VIP events, breakout sessions, or even paid events, for which they provide manual access. Hence, the organizers have the power to grant or deny access to any particular auditorium, session, or so forth.
- Feedback Surveys
You can ask for proper feedback from the participants after the event ends. Taking follow-up is an essential element as it can help you know what sessions do attendees like the most or least. Moreover, you can keep this data for your next event in order to avoid the sessions or activities that did not grab much attention. Hence, you can use email or social media to send the survey form and get feedback from the attendees.
So, these are the various elements that can be helpful for many businesses to make up a virtual event. You can succeed by adding more engaging, interacting, and user-friendly components to your event.
Hope, you will find this article beneficial to use suitable elements that can be helpful in making up a successful virtual event.